March 23, 2020
To our teams,
I) Update: Cancellation of The Alberta Champions Cup
First and foremost, I hope this message finds everyone in good health and safely together with your families
The health, safety and well-being of players, parents, coaches, referees and all other guests of The Alberta Champions Cup will always be our top priority. And given the ongoing and continued growth of the COVID-19 (“coronavirus”) crisis, it has become clear that we will not be able to ensure that our top priority is achieved if we were to run The Alberta Champions Cup tournament as originally planned.
Since our last statement on March 12, 2020, I have heard from several teams, whether it be over the phone, by email or via our social media platforms. Unfortunately, due to the constantly evolving nature of this situation and the many uncertainties that are present – even at the time of writing this message – I have been unable to respond to many of these messages on an individual basis.
II) Updated: Impact of Cancellation
Planning for this years Alberta Champions Cup started in early September 2019, and as of March 23, 2020, a majority of the expenses have already been incurred. Right now, the only definite tournament expenses that will not be incurred as a result of the Alberta Champions Cup being cancelled are the tournament weekend wages for arena coordinators, referee’s and officials.
Orders for items such as player welcome gifts, hardest-working-player awards, divisional medals, trophies, and pucks have all been paid as of February 18, 2020. Due to the closure of many businesses as a result of coronavirus, we do not have a status at this moment on whether refunds will be received on these orders or if they will become a sunk cost(s).
Similarly, 95% of all ice costs for the Alberta Champions Cup have been paid to the facilities that we were intending to operate out of in April. Our expectation is that this money will be refunded completely, but due to arena business closures, we have not received confirmation of this or a timeline for when we can expect refunds to be received.
III) Next Steps
As mentioned previously, many uncertainties remain that will undoubtably impact what is the most appropriate path moving forward. This is only further complicated by the fact that “what is most appropriate” will inevitably be different for each team depending on their own individual circumstances.
As such, we are currently evaluating a number of different scenarios and in the coming week will be reaching out to teams individually, as you all will have a bearing on what each scenario will ultimately look like – the scenarios that are currently being considered are:
IV) What to Expect / Tournament Requests for the coming weeks (March 23-April 10, 2020).
The uncertainty surrounding the above items results in the details on specific outcomes being quite vague at this current time, and I completely understand how this will likely lead to some frustration among teams and/or the parent groups of teams. However, I am kindly requesting that all team managers/coaches instruct their families to contact them for tournament updates moving forward. In an effort to limit further costs, full-time tournament staff have received 70% pay reductions and all part-time tournament staff have been laid off effective last week, which will make it impossible for me to respond to the phone calls and emails from individual parents. As such, future communication / updates will be sent to those receiving this message, who can in-turn forward the information to their respective parent groups where applicable. Thank you in advance for your assistance and understanding in this important matter.
Furthermore, in order to ensure future communications are delivered to the appropriate team representatives and in as timely manner as possible, we have established a mailing list subscription form below. If there is a contact that should be added or removed for future communications, please indicate the appropriate email in form linked below.
We will be contacting individual team representatives this week (and next, if needed) and will remain in continual communication via this mailing list as the items listed above become clearer and more understood. This includes, once more information is known about, the cancellation impact (if any) on hotel deposits, apparel orders and teams registered to fundraise with Go Thrive.
Lastly, I would like to thank everyone in advance for their ongoing support of The Alberta Champions Cup and Stampede Challenge Tournaments and your gracious understanding during this very trying time on all families affected by this global pandemic.
(signed) "Matthew R. Strong"
Matthew R. Strong
President, Chance Consulting Group